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EHR for Foster Care & Adoption Agencies
Trusted by behavioral health organizations nationwide:
20–3,000+ Users
Therapy & Counseling
Residential & Inpatient
SUD & Addiction Treatment
Community-Based Services
PHP/IOP
Psychiatry & Medication Management
CCBHCs
School-Based Programs
Long-Term Care & SNF
Foster Care & Adoption Services
What Challenges Do Foster Care & Adoption Agencies Face?
Scattered Case Records
The Problem: Placement history, case plans, visitation notes and court documents live in different files and systems. Caseworkers spend hours pulling a child’s history together before court or a placement change.
Impact:
- Court reports assembled by hand
- Gaps in placement history
- Missed visitation documentation
- Slow handoffs when caseworkers change
Foster Parent Licensing & Compliance
The Problem: Home studies, license renewals, training hours and background checks are tracked in spreadsheets. An expired license or missing training can put a placement and the agency’s contracts at risk.
Impact:
- Expired licenses discovered late
- Training hours tracked by hand
- Background check records hard to find
- Audit and contract risk
Many People, One Child
The Problem: Foster parents, birth parents, therapists, courts and guardians ad litem all need information, and staff relay it by phone and email.
Impact:
- Foster parents missing key information
- Birth parent communication hard to document
- Duplicate calls and paperwork
- Delays getting court-ready information
How Our Foster Care EHR Solves These Challenges
One Record for Every Child
Challenge: Pulling a child’s history together from separate files.
Our Solution:
- Placement history for every child
- Case plans and service plans
- Visitation logs
- Court dates and court reports in each court’s format
Manage Foster Parents
Challenge: Tracking licensing and compliance in spreadsheets.
Our Solution:
- Home studies
- Licensing and renewal tracking
- Training hours
- Background check logs and uploaded results
Keep Everyone Connected
Challenge: Sharing information with families and partners.
Our Solution:
- Portal accounts for foster parents and birth parents
- Separate access for each contact on a case
- Forms completed and signed through the portal
Foster Care & Adoption EHR Features
Child Case Management
Every child’s history in one record
Placement & Case Planning:
- Complete placement history for each child
- Case plans and service plans
- Visitation logs
Court:
- Court dates tracked in the child’s record
- Court reports generated as custom forms or downloadable Excel reports, in the format each court requires
Key Benefits:
- Prepare for court faster
- Keep placement history complete
- Hand off cases without gaps
Foster Parent Management
Licensing, training and foster home details in one place
Licensing:
- Home studies
- Licensing and renewal tracking
- Log completed background checks
- Upload and index results to the foster parent’s record
Training & Placement:
- Training hour tracking
- Foster home details such as open beds, license type, age range and preferences
- Custom reports to filter homes when placing a child
Key Benefits:
- Catch renewals before they lapse
- Show compliance during audits
- Find available homes faster
Family & Partner Portals
Secure access for the people around each child
Portals:
- Portal accounts for foster parents and birth parents
- Any contact of a client can have their own portal account
- Forms and consents completed and signed through the portal
Key Benefits:
- Keep foster parents informed
- Document communication with birth parents
- Cut phone tag and paperwork
Behavioral Health Services for Children in Care
For agencies that provide both foster care and behavioral health services
Documentation:
- Individual, family and group therapy notes
- Treatment plans with golden thread documentation
- Scored screenings such as the PSC-17 and CRAFFT
AI:
- AI Scribe drafts notes for clinician review
Key Benefits:
- Document care and case work in one system
- Show progress over time
- Spend more time with children and families
Foster Care Billing
Per diem reimbursement and service billing
Billing:
- Per diem billing for foster care reimbursements
- Billing for therapy and behavioral health services
- Charges captured from signed notes
Key Benefits:
- Bill placements accurately
- Reduce manual billing work
- Keep billing tied to the child’s record
Reporting & Compliance
Reports and safeguards for agencies, contracts and audits
Reporting:
- Custom reports on placements, cases and services
- Reports for contracts and audits
Compliance:
- Configurable compliance rules
- Reminders for deadlines and renewals
- Complete audit trails
Key Benefits:
- Answer contract and audit requests quickly
- Prevent missed deadlines
- Support audits with complete records
Trusted by Social Services Agencies
Frequently Asked Questions
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