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Behavioral Health EHR for Long-Term Care & Skilled Nursing Facilities
Long-Term Care & SNF Behavioral Health

Behavioral Health EHR for Long-Term Care & Skilled Nursing Facilities

Built for agencies whose psychiatrists, nurse practitioners and therapists serve residents in SNFs and long-term care facilities. Round across facilities, sync with PointClickCare and post notes directly to the facility chart.
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Trusted by behavioral health organizations nationwide:

20–3,000+ Users 20–3,000+ Users
Outpatient Outpatient
Residential & Inpatient Residential & Inpatient
SUD & Addiction Treatment SUD & Addiction Treatment
Community-Based Services Community-Based Services
PHP/IOP PHP/IOP
Psychiatry & Medication Management Psychiatry & Medication Management

What Challenges Do Long-Term Care Behavioral Health Teams Face?

Rounding across facilities, double documentation in facility systems, and managing medications for complex residents add work for every clinician.
Rounding Across Multiple Facilities

Rounding Across Multiple Facilities

The Problem: Clinicians see many residents across several facilities each week. Keeping schedules, notes and follow-ups organized by facility is hard in a general EHR.

Impact:

  • Missed or duplicated resident visits
  • Notes finished after rounds
  • Hard-to-track follow-ups by facility
  • Less time with residents
Double Entry in Facility Systems

Double Entry in Facility Systems

The Problem: Facilities need your notes in their own chart, and you need their demographics, insurance and status. Without an interface, staff fax, scan and retype.

Impact:

  • Notes faxed or uploaded by hand
  • Outdated resident demographics and insurance
  • Delays getting notes to facility staff
  • Billing errors from missing details
Managing Medications for Complex Residents

Managing Medications for Complex Residents

The Problem: Residents often take many medications. Prescribers need interaction checks, PDMP history, labs and movement-disorder screenings at hand during each visit.

Impact:

  • Higher risk of drug interactions
  • Labs tracked outside the chart
  • Missed AIMS screenings
  • Delays prescribing controlled substances

How Our Long-Term Care Behavioral Health EHR Solves These Challenges

Rounding, interoperability and prescribing tools built for behavioral health providers in long-term care.
Round Efficiently

Round Efficiently

Challenge: Organizing visits and notes across many facilities.

Our Solution:

  • Schedule and document visits across multiple facilities
  • Round on several residents in one building
  • Mobile documentation with AI Quick Notes and AI Scribe
  • Follow-ups tracked by resident
Sync With PointClickCare

Sync With PointClickCare

Challenge: Retyping data and sending notes to facility charts.

Our Solution:

  • Send and receive demographics and insurance details
  • Resident status in the SNF
  • Certain clinical information exchanged
  • Notes posted directly to the PointClickCare chart
Prescribe & Monitor Safely

Prescribe & Monitor Safely

Challenge: Prescribing safely for residents on many medications.

Our Solution:

  • EPCS-certified e-prescribing, including Schedule II
  • PDMP checks before prescribing
  • Drug-drug and drug-allergy interaction alerts
  • Electronic lab orders and results
  • AIMS templates

Long-Term Care Behavioral Health EHR Features

Rounding, PointClickCare integration, psychiatric care, therapy documentation and AI tools for psychiatrists, nurse practitioners and therapists who serve residents.

Multi-Facility Rounding & Scheduling

Built for clinicians who see residents across many facilities

Rounding:

  • Schedule and document visits across multiple facilities
  • Round on several residents in one building
  • Visits logged in the field automatically added to the calendar

Mobile Documentation:

  • Mobile field app for documenting during rounds
  • AI Quick Notes for fast documentation in the moment
  • AI Scribe drafts notes for clinician review

Key Benefits:

  • See more residents per round
  • Finish notes before leaving the facility
  • Keep follow-ups organized by facility

PointClickCare Integration

Share data with the facility’s chart without double entry

Data Exchange:

  • Send and receive resident demographics
  • Resident status in the SNF
  • Insurance details
  • Certain clinical information

Notes:

  • Notes from EHRYourWay posted directly to the resident’s PointClickCare chart
  • No faxing, scanning or retyping

Key Benefits:

  • Get notes to facility staff right away
  • Keep resident and insurance details current
  • Reduce billing errors

Psychiatric Care for Residents

Prescribing and monitoring tools for psychiatrists and psychiatric NPs

Prescribing:

  • EPCS-certified e-prescribing
  • PDMP checks before prescribing
  • Drug-drug and drug-allergy interaction alerts

Monitoring & Supervision:

  • Electronic lab orders and results
  • AIMS and psychiatric evaluation templates
  • NP/PA co-signing and supervision workflows

Running a psychiatric long-term care facility? See Residential & Inpatient.

Key Benefits:

  • Prescribe safely for complex residents
  • Monitor medications that need lab work
  • Support supervision requirements

Therapy & Behavioral Health Documentation

Documentation for therapists serving residents

Documentation:

  • Individual and group therapy notes
  • Treatment plans with golden thread documentation
  • Scored screenings such as the PHQ-9 and GAD-7

Key Benefits:

  • Document consistently across facilities
  • Show progress over time
  • Spend more time with residents

AI Documentation

AI tools that cut documentation time during and after rounds

AI Scribe:

  • Drafts notes from sessions for clinician review
  • Works during in-person visits

AI Quick Notes & AI Coding:

  • AI Quick Notes for fast notes in the mobile app
  • AI Coding suggests E&M codes with audit-ready justifications

Key Benefits:

  • Spend less time on notes after rounds
  • Code visits accurately
  • Clinicians review every note before signing

Billing & Compliance

Billing and compliance for facility-based services

Billing:

  • Billing for services in SNFs and long-term care facilities
  • Charges captured from signed notes
  • Automated eligibility checks

Compliance:

  • Configurable compliance rules
  • Credentialing tracking
  • Complete audit trails

Key Benefits:

  • Bill accurately for facility visits
  • Prevent compliance gaps before billing
  • Support audits with complete records

Trusted by Behavioral Health Practices

We have been working with EHRYourWay since 2018. At that time, we were a smaller group consisting of approximately 10 providers & admins. Since then, our clinic has grown to include approximately 75 psychotherapists, nurse practitioner prescribers, interns & admin staff. Throughout this time, EHRYW has demonstrated an extraordinary willingness to respond to and adapt to our needs. Their leadership team and technical crew are responsive, hardworking, and efficient. As the CEO and Clinic Director, I have been impressed by how far above EHRYW is compared to other EHRs I have used in the past. Qualities I have noticed along the way include: EHRYW's ability to create a unique platform for our group, implementing our suggestions & feedback across many of the system's features; EHRYW's willingness and capacity to develop new reports & features that we use daily; EHRYW's ongoing updates ensure our clinical & admin staff continually streamline their processes. Most recently, we have started using the AI Documentation tool, which is radically changing how our clinicians keep notes. This tool not only saves us time but also raises our overall level of professionalism. I cannot recommend EHRYW more highly to other groups & individual providers. They are truly leaders in the field of electronic health systems!
CEO | Outpatient
Working with the team at EHRYourWay has been great. They took the time to understand our unique challenges and partnered with us to develop enhancements that directly addressed our pain points. Their commitment to collaboration and innovation has resulted in system updates that significantly improved our compliance and streamlined key processes through automation. We truly value their responsiveness and dedication to helping us succeed!
VP of Clinical Operations | Outpatient
EHRYourWay partnered with us to develop a customized system that aligns with how our practice actually functions. By automating workflows for clinicians and administrative staff, they’ve helped us operate more efficiently without sacrificing quality of care.
Chief Operating Officer | Outpatient
Our partnership with EHRYourWay has been a highly positive experience. We value the system’s ongoing customizability and its intuitive, user-friendly layout. Consistent touchpoints, dedicated contacts, and an easy-to-use ticketing system keep us aligned on functionality updates and development projects. Their proactive efforts to enhance the system, combined with a collaborative approach to identified needs, have helped us create efficiencies across our unique programs and workflows.  For example, the denials report that was rolled out as part of the new billing dashboard has allowed us to proactively work denied claims and has resulted in a meaningful reduction in the AR.  Their commitment to incorporating consumer feedback and refining each project until it aligns perfectly with our goals makes the partnership feel truly supportive and engaged.
Clinical Operations Supervisor | Outpatient
Since beginning our work with EHRYourWay in summer of 2024, we have been so grateful for their partnership in ensuring that the system is truly customized to our client and business needs. Their team has put in countless hours with us, helping us to brainstorm and troubleshoot issues and creating customizations to assist us in creating greater efficiency within our workflows. In particular, their teams have worked very closely with our billing team to learn more about our workflows to ensure a clear understanding of our needs. Additionally, they've worked closely with our compliance and clinical leadership to ensure that client- and provider-facing forms are trauma informed, person-centered, and compliant with oversight entity requirements. This partnership has created a year-long sigh of relief among our administrative and clinical staff alike. While it is always an undertaking to transition electronic health record systems, the EHRYourWay team prepared us for each step of implementation and utilizing these systems has saved us both time and energy. This system has also helped us eliminate barriers experienced by our clients by providing our clients with access to a client portal. The EHRYourWay team is quick to respond, curious and thoughtful in understanding our needs, and generous with their time. We have been very pleased with the quality of the work completed by the team, as well as the product overall.
Director of Compliance | Outpatient
Our organization has become much more efficient in documentation of our mental health services that we provide 24/7 since partnering with EHRYourWay. The ability that we have to customize our forms and make changes or additions has been crucial in our field because there seems to be constant changes in regulations and forms or information that auditors are seeking for us to provide. Reports that EHRYourWay has developed for us has stream-lined our billing documentation and cut down the hours needed to do this manually. We appreciate the relationships that we have developed over the years!
President/Clinical Director | Outpatient/Inpatient
EHRYourWay truly lives up to its name. Unlike rigid platforms we’ve seen in the past, they collaborated with us to build a system that solves our unique workflow challenges. The resulting efficiency gains and time saved through automation have been invaluable to our growth.
Executive Director | Outpatient/Inpatient
EHRYourWay has delivered outstanding customized solutions to our unique workflows that has allowed us to focus more on clinical excellence and less on administrative or documentation hurdles. Their partnership with us has yielded significant efficiency gains that has saved us time and money and has allowed us to expand the possibilities with our clinical services.
Counseling Manager | Outpatient
Our organization recently implemented EHRYourWay and had an outstanding experience. Their implementation team was knowledgeable, responsive, and committed to making the system work for our unique needs. They’ve been proactive in addressing concerns and continue to provide excellent support as we refine processes. We truly appreciate their partnership and flexibility in helping us deliver the best services possible.
Family Services Data Quality Coordinator | Outpatient
Our organization made the decision to no longer use paper client files and go paperless in 2022.  The risks of paper files were proving to be too high.  After many interviews, we finally decided to go with EHRYourWay because of their individualized service, assurances of helping us create our programs in EHRYourWay exactly as needed, reporting needs and EHRYourWay’s ability to protect our clients’ data.  I am the director of our guardianship program for adults with intellectual disabilities.  We have very specific needs in terms of client assessments, case notes, court reports, document uploads, data collection and ease of staff usage.  EHRYourWay staff met with me for hours and hours to create each and every document, assessment and report to our specifications.  Our guardianship program went “live” in EHRYourWay in July 2023 and EHRYourWay has proven to be very efficient for my staff to utilize and I save many hours each month on statistical reporting because of EHRYourWay. My staff and I could not be more pleased with the services and support from EHRYourWay!
Director of the Guardianship Division/Intellectual Disabilities | Outpatient

Frequently Asked Questions

What should a behavioral health EHR for long-term care include?
Can clinicians round across multiple facilities?
Does EHRYourWay integrate with PointClickCare?
Who uses EHRYourWay in long-term care?
Can prescribers e-prescribe for residents?

Ready to See EHRYourWay for Long-Term Care?

Walk through multi-facility rounding, PointClickCare integration and facility workflows with our team.
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Training

Training

Comprehensive training program with live sessions, recorded materials, and documentation
Support

Support

Dedicated implementation team and ongoing technical support
Data Migration

Data Migration

Full-service migration of notes, demographics, treatment plans, and billing data
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